MEDICAL RECORDS TECHNICIAN

Primary Function: Responsible for maintaining client clinical charts in accordance with the confidentiality rules as outlined by Colorado/Federal and HIPAA regulations

                                 

Supervision: Supervised by Director of Administrative Services and Quality Improvement

 

Essential Functions:

a.    Maintain clinical records/charts for all clients

b.    Sort, file and collate clinical records and information

c.    Review charts for completeness ensuring all required information is included

d.    Handle incoming requests for clinical records information

e.    Handle, retrieve and copy clinical information to answer authorized requests

f.     Document and log all requests for client chart information

g.    Chart reviews and chart review records

h.    Contact requesting parties to inform requirements of a valid authorization

i.      Generate timely reports for PIC and any others as required

j.      Maintain closed charts; prepare aged charts for shredding/partial shredding

k.    Various other duties as assigned

l.      Input client data into access data base

m.   Must have outstanding ethics and ability to maintain confidentiality

 

Minimum Requirements:

a.    Two years of experience working with medical records

b.    Average typing skills with knowledge of word processing

c.    Fluency in written and spoken English

d.    Physical and emotional health adequate to perform duties

e.    If recovering from chemical dependency, prefer a minimum of two years continuous sobriety upon hire

 

Knowledge, Skills, and Abilities:

a.    Knowledge of HIPAA rules and state/federal confidentiality rules and regulations

2. Excellent communication skills with internal and external clients
3. Must have very good attention to detail
4. Ability to relate with detachment and empathy to chemically dependent people
5. Personal maturity reflected by sound judgment and decision making ability
6. Willing and able to broaden knowledge and skills
7. Ability to manage multiple priorities effectively.
8. Typing skills, adequate to prepare materials timely, accurately, and without duplicating errors
9. Knowledge of office procedures, word processing programs and computers
10. Proven ability to relate to fellow employees and clients with understanding in a supportive manner
11. Ability to relate to fellow employees, clients and visitors with understanding in a realistically supportive manner. Ability to follow instructions and work independently